CKMS 102.7 FM Radio Waterloo (elongated teal rectangle with yellow and black sunflower on the left and black text on the right and empty space at the bottom)

Annual General Meeting — 21 August 2022

Scheduled: Sunday, 21 August 2022 from 2:00m to 3:00pm

Held at the Radio Waterloo Studio, Unit 114B, 283 Duke Street West, Kitchener, Ontario,

 and online at https://radiowaterloo.ca/meeting

Agenda

The 2022 AGM meeting presentation: CKMS 2022 AGM

  1. Welcome (President Nat Persaud)
    • Year in Review and Looking Forward.
  2. Approval of 2021 AGM Minutes
  3. Passing revised Bylaws (Dan Kellar, Policy Committee)
  4. Changing membership fee from $25/year to $2/month (combined with Programming Fees).
  5. Annual budget for 2022-2023 (Treasurer Andy Nagpal, Finance Committee)
      1. Financial Statements: 2021-2022 Budget
      2. Proposed Budget: 2022-2023 Budget
      3. Pass a motion to waive the review engagement.
        • A review engagement is a type of engagement that provides a limited level of assurance that a company’s financial statements comply with the applicable financial reporting framework. It gives users limited assurance on the accuracy or correctness of financial statements.
  6. Election of Board.
    • Nominees: Nat Persaud, Leonard Ro, Gary Van Osch, Alex Smart.
  7. Members’ Forum.
  8. Adjournment.

Attendance

Members

15 members (* including proxies) required for quorum

  1. Bob Jonkman * 
  2. Nat Persaud
  3. Jeff Stager
  4. Carmelo Farruggio *
  5. Indira Singh
  6. Milan Majstorovic
  7. Dan Kellar *
  8. Alex Smart
  9. Christian Shingiro
  10. Andy Nagpal
  11. Gary Van Osch
  12. Ben Van Osch

Proxies

  1. Yasin Dewji (Bob Jonkman)
  2. Raph Kanai (Carmelo Farruggio)
  3. Maciek Gudrymowicz (Dan Kellar)

Guests

  • None.

Minutes

Called to order at: 2:25pm by Nat Persaud.

Welcome (President Nat Persaud)

  • Run through the Agenda
  • Year in Review and Looking Forward.
    • See the AGM presentation for slides

Approval of 2021 AGM Minutes

2021-08-14 AGM Agenda and Minutes

  • Moved by Dan Kellar, seconded by Indira Singh, passed.

Passing revised Bylaws (Dan Kellar, Policy Committee)

Current Bylaws: Bylaws 2021 [Passed 2021-08-14]

Proposed Bylaws: Radio Waterloo By Laws WORKING

  • membership fees: definition of “member in good standing”
  • Addition of language for members on probation (paying double fee when behind on payments)
  • MOTION to accept these changes: Moved by Carmelo Farruggio, seconded by Christian Shingiro. 
  • Discussion: Have members on hiatus catch up on fees when they return to programming? Maybe pay in advance of their hiatus? This would hold their show during their hiatus. Bylaw language doesn’t need to be changed for this, it can be FinCom policy and practice. 
  • Vote: All in favour, passed.

Changing membership fee

 from $25/year to $2/month (combined with Programming Fees).

  • MOTION to change membership fees: Moved by Carmelo Farruggio, seconded by Christian Shingiro. All in favour, passed.

Annual budget for 2022-2023 (Treasurer Andy Nagpal, Finance Committee)

Financial Statements: 2021-2022 Budget

Proposed Budget: 2022-2023 Budget

    • Presentation deferred by Andy Nagpal (poor online connection), presented by Nat Persaud.
    • Changes from last year: Transmitter repair (can’t be fixed), no replacement budgeted. We have no spare transmitter onsite; we may have access to someone else’s transmitter.
    • Change from the AGM Package in the proposed budget: CRA Revocation Tax – approximately $22,000; monthly payments of at least $1000/month. This is from Radio Waterloo’s loss of charitable status, all assets were to have been donated, or tax paid equal to the value of assets. Discussion: Approach our MP to address this? A law firm was consulted, there has never been a case where this tax was waived. To be further discussed at a future Board meeting.
    • Thanks to Lee Gregory for providing sponsorships for shows required by CRTC regulations (spoken word, non “Rock, Pop, Dance” (Category 21) music).
    • Cash reserves are sufficient to see us through the year.
  • MOTION to approve the budget as presented: Moved by Indira Singh, seconded by Jeff Stager. All in favour, passed.

 

Pass a motion to waive the review engagement.

A review engagement is a type of engagement that provides a limited level of assurance that a company’s financial statements comply with the applicable financial reporting framework. It gives users limited assurance on the accuracy or correctness of financial statements.

  • MOTION  to waive the review engagement: Moved by Dan Kellar, seconded by Carmelo Farruggio. No discussion. Vote: 14 in favour, one abstention, passed.

Election of Board.

Five positions open, one of which must be held by someone who does not identify with the gender of the majority.

Nominees:

    • Nat Persaud, 
    • Leonard Ro, 
    • Gary Van Osch, 
    • Alex Smart.
  • MOTION to accept these members to the Board: Moved by Bob Jonkman , seconded by Christian Shingiro. Vote: All in favour, passed.
  • One vacancy is held for a member who does not identify with the gender of the majority.

Members’ Forum.

  • Key Cards: The building has been locked, can we get a key? There is a key for the double doors at Breithaupt, and we do have the keycode for the loading dock door (that reduces the number of keys we need to manage). Contact techcom@radiowaterloo.ca to get the keycode.

Adjournment.

MOTION to adjourn: moved by Carmelo Farruggio, seconded by Dan Kellar. All in favour, passed.

Meeting adjourned at 3:16pm

Minutes taken by Bob Jonkman.

Special Board meeting to set next meeting date

Agenda and Minutes

  • The next Radio Waterloo Board of Directors meeting will be held: 
    • Wednesday, 7 September 2022 at 7:00pm-9:00pm. This will be a hybrid meeting, both at the Studio and online at https://radiowaterloo.ca/meeting

 

  • Adjournment.

Radio Waterloo