This is the official notification of the Radio Waterloo Annual General Meeting, to be held in 10 days. This is a hybrid meeting, both in-person and online, and open to the public.

What: Radio Waterloo Annual General Meeting
When: 2:00pm to 3:00pm, Sunday, 21 August 2022
Where: CKMS-FM Studio (or just outside, in the hallway)
Location: Unit 114B, 283 Duke Street West, Kitchener, Ontario
Map: https://osm.org/go/ZXnwU_oJ?layers=H&m=
Online: https://radiowaterloo.ca/meeting (Google Meet)

For those who can’t attend in person and can’t use Google Meet, a phone number for dialling in to the online meeting will be provided closer to the AGM date.

A complete package with information for the Annual General Meeting is available to members on request. It contains:

• The 2022 AGM Agenda
• 2022 AGM Proxy Form
• 2022 AGM presentation slides
• 2021 AGM minutes (14 August 2021)
• 2021-2022 Financial Statements (2021-2022 Budget)
• 2022-2023 Proposed Budget
• Current Bylaws (approved 14 August 2021)
• Proposed Bylaws (incorporating changes to membership fees)

Printouts will not be provided at the AGM, please bring your own printouts or a device to display the 2022-AGM-Package.pdf (43 pages, approx 1 MByte).

Everyone is invited to attend this meeting. Only members in good standing can vote on motions, or for the election of members to the Board of Directors.

Agenda

1. Welcome (President Nat Persaud):
   • Year in Review and Looking Forward.
2. Approval of 2021 AGM Minutes.
3. Passing revised Bylaws (Dan Kellar, Policy Committee).
4. Changing membership fee from $25/year to $2/month (combined with Programming Fees).
5. Annual budget for 2022-2023 (Treasurer Andy Nagpal, Finance Committee):
   • Financial Statements: 2021-2022 Budget.
   • Proposed Budget: 2022-2023 Budget.
   • Pass a motion to waive the review engagement.
     • A review engagement is a type of engagement that provides a limited level of assurance that a company’s financial statements comply with the applicable financial reporting framework. It gives users limited assurance on the accuracy or correctness of financial statements.
6. Election of Board.
7. Members’ Forum.
8. Adjournment.

…followed by a brief Special Board Meeting for the newly elected Board members to set the date for the next regular Board meeting.

And then to McCabe’s Irish Pub & Grill for a social get-together! (352 King Street West, Kitchener)

(CKMS-FM Studio at the green marker, McCabe’s Irish Pub & Grill at the red marker)

See you at the AGM!
–Bob Jonkman, Secretary to the Radio Waterloo Board of Directors.

Radio Waterloo will be holding its Annual General Meeting for the year 2020-2021:

What: Radio Waterloo Annual General Meeting
When: 1:30pm to 3:30pm on Saturday, 14 August 2021
Where: ONLINE and PHONE ONLY due to Covid precautions
URL: https://radiowaterloo.ca/meeting
Phone: +1-404-585-8905 Pin= 678 741 109#
(Sorry, there is only a US dial-in number)

Everyone is invited to attend this meeting. Only members in good standing can vote on motions, or for the election of members to the Board of Directors. Members in good standing are those who have paid their annual membership ($25) for the 2020-2021 year, and programmers with lapsed memberships who currently have a payment plan in place. You can become a member, or renew a lapsed membership at https://radiowaterloo.ca/join and pay by credit card.

Voting on motions at the AGM will be by show of hands on video, typing “Yea” or “Nay” in the meeting chat, or saying your name and “Yea” or “Nay” for phone participants.

Procedures for electing members to the Board of Directors have changed from last year. For this AGM voting will be open to all members, including those not attending the AGM. You will receive your ballot by e-mail before 9:00am on Saturday, 14 August 2021, and the voting period is from 9:00am to 2:15pm, when the results will be announced at the AGM. Seven of the total eleven Board positions are open, two for a one-year term, and five for a two-year term. Board member roles will be determined at the first Board meeting in September.

Because of the extended voting period, nomination for candidates for the Board of Directors will close at 8:00pm on Friday, 13 August 2021. The Board of Directors is actively seeking new directors. Members in good standing can submit their own name as a candidate. To nominate another member as a candidate please contact that member to ensure they accept the nomination. Nominations and acceptances should be sent to board@radiowaterloo.ca Serving on the Radio Waterloo Board of Directors is a great way to get involved in Community Radio and learn more about the operation of the radio station!

Rob McKenna is the returning officer for this election, and will run the voting software, maintain the list of candidates, send ballots to the membership list, and announce the results at the AGM.

Members of Radio Waterloo should have received the AGM package with additional information such as the Agenda, financial statements, previous AGM minutes, and the Radio Waterloo bylaws.

There will be a brief meeting of the newly elected Board of Directors after the AGM in order to set a date for the next full Board meeting, at which the Executive positions will be decided and Committee chairs selected.

If you have any questions please e-mail board@radiowaterloo.ca

–Bob Jonkman bob@radiowaterloo.ca
Secretary for the Radio Waterloo Board of Directors